PACC now seeks an energetic and organized individual to assume the position of Office Manager. This position reports to Human Resources.

RESPONSIBILITIES:

• Answer phones, screen calls, welcome visitors/clients

• Direct and refer clients to appropriate staff members and outside sources

• Maintain customer complaint log sheet

• Coordinate with various schools, colleges and training institutions to ensure the hiring of volunteers, interns and holiday workers.

• Perform general clerical duties including computer data entry, filing, organizing office records and files, and operating office equipment

• Open and sort mail daily

• Maintain client literature

• Handle schedules, track staff, maintain staff calendars

• Prepare monthly inventory of office supplies, check for comparative prices and prepare purchase requisition for items needed

• Oversee equipment upkeep and communicate with technical support

• Compose correspondence, compile and complete mailings

• Assist with maintenance of client database

• Take minutes at staff meetings

• Collect rent and other incoming checks and log them appropriately

• Assist marketing and communications departments with marketing for PACC apartments, events and initiatives

• Monitor office timesheets - Check for daily completion and accuracy and submit to Payroll

• Updating front desk manual

• Analyze monthly phone bills

• Maintain vendor file of checks to be mailed and mail checks as instructed

• Provide other support as required


REQUIREMENTS:

• MUST HAVE PREVIOUS EXPERIENCE WORKING WITH NOT FOR PROFIT ORGANIZATION PREFERABLY IN COMMUNITY ORGANIZING.

• Must be computer literate, possess good word processing and typing skills.

• Must work well with a wide variety of people and be able to multi-task.

• Self-starter who is detail oriented with excellent office, organizational, and communication skills.

• Bilingual/Spanish

• High School/GED Competitive salary, commensurate with experience.

Excellent benefits.


Please e-mail, fax or mail a cover letter and resume
ATTN: 201 DeKalb Office Manager
201 DeKalb Avenue
Brooklyn, NY 11205

E-mail resumes@prattarea.org
718-422-0413 (Fax)

PACC is an equal opportunity employer